Use this step by step explanation to craft a good employee performance feedback review for a project archivist. Find the right words with quality phrases.

A Project Archivist is responsible for managing and maintaining information and materials for a particular project. This position is the head of all the required information and acts as a safe where all the relevant data is safely stored in digital or material form.

The primary responsibilities include organizing training sessions on archival procedures, promoting the group's or departments work through presentations, talks and exhibitions, cataloguing collections and managing information and records, liaising with donors and depositors of archives, responding to all the enquiries from the members of the public and other users, advising users on the best methods to access, use and interpret archives, evaluating records for preservation and retention, handling, repairing and conserving the records some of which may be fragile to handle.

Employee Performance Review Sample

Employee's Name: Title:
Review Period: __/__/__ to __/__/__ Employee SSN:
Work Location: Supervisor's Name:

Instructions

  1. Rating: Rate the employee against the core skills based on how well he/she demonstrates each skill. Give scores 1, 2, or 3 for each rating depending on the employee's performance.
  2. Comments: Use this area to give examples of employee's performance phrases. The phrases should describe how well an employee has performed on previously set goals based on the given core skill.
  3. Summary: Use this section to give a summary of the employee's strengths and areas for improvement or development. Recommend a step increase for an employee who has met the expectations and performance improvement plans for one who doesn't meet expectations.
  4. Human Resources Review: Human resources manager must examine and indicate whether he/she concurs with the evaluation and comments. If the manager agrees, then he/she must sign the evaluation form. If he/she doesn't concur, then he/she must provide reasons explaining why this is so.
  5. Signatures: Sign the evaluation form and give it to the employee to go through and answer the Self Evaluation Questions. Ask him/her to sign and date the evaluation form before giving it back to the human resources for filing.

Rating Meaning

The employee fails to perform the most important aspects of the job satisfactorily. Requires close guidance to carry out routine jobs. He/she needs significant improvement in all areas. Meetings should be held between the employee and the supervisor to discuss performance deficiencies.

1

Employee routinely meets and exceeds expectations in all areas of responsibility. Produces high-quality work that at times exceeds expectations. Consistently meets the most critical annual goals. Occasionally produces timely and accurate results.

2

The employee consistently and significantly exceeds the communicated expectations by producing exceptionally high-quality work. He/she demonstrates exceptional knowledge of his/her duties and is highly recognized by others as an authority in his/her area of work.

3

Supervisor's Feedback

Skill

Comments

Rating

LISTENING SKILLS: Listening Skills are a practical ability to accurately receive and interpret messages you receive during the communication process to ensure flow and accuracy are maintained.

Connects to what others want or feel and tries to be in their shoes.

Shows great tact of active listening when engaged in conversations.

3

KNOWLEDGE OF JOB: Knowledge of Job is essential to every employee who needs to have a clear understanding of how their jobs fit into the overall organization to eliminate carelessness and laxity.

Gets to work early in order to set the day's agenda; is always punctual and tries all one can to avoid being late

Does own job well regardless of how tedious or difficult it is and asks questions where one needs clarification

3

NETWORKING: Networking is the process that encourages an exchange of information and ideas among individuals or groups that share the same interests.

Identifies one's goals and focuses on them when having a meeting with business professionals

Pursues a hobby like painting or sporting in order to create strong connections founded on similar interest

3

APPEARANCE AND GROOMING: Appearance and Grooming are the way one presents themselves in a professional environment or the workplace with the aim of gaining positive impression and respect as well.

Maintains a high level of cleanliness and arrangement starting from the work desk

Does not use grooming that conflicts with the company policy

2

ETHICAL BEHAVIOR: Ethical Behavior is acting in policies that are consistent with what the society and individuals typically think are good morals or values.

Consistently completes projects based on honest data gathering and analysis

Helps others understand the value of treating others with dignity and respect

3

POTENTIAL FOR ADVANCEMENT: The potential for Advancement is the ability to make something better by being more skillful, more efficient, and more useful to produce high-quality results.

Able to set as well as meet both personal goals and performance goals

Asks for training or coaching where needful without wasting time

2

PROJECT AND GOAL FOCUS: Project and Goal Focus is setting your mind and heart on things that matter and add value to your life against those things that add no value at all or of little value.

Cleans up one's workspace and keeps it organized in order to get work done with much concentration

Tries not to multitask when handling a complex task in order not to confuse own brain or slow oneself down

3

PROJECT MANAGEMENT: Project Management is structuring a to-do list for your project or company containing tasks and responsibilities as well as creating a roadmap for the execution of those duties promptly.

Recognizes and appreciates each project member's strengths, interests, and weaknesses and demonstrates fairness when dealing with each individual

Identifies, analyzes, and prioritizes both internal and external project issues and develops mitigation plans

3

PROCESS IMPROVEMENT: Process Improvement is the creation of new processes or improving the existing ones that will work and take your corporation to the next level.

Starts all process improvement efforts with clear objectives and always identifies processes that fall within the context of business goals

Generates new perspectives and ideas that improve processes and hosts ideation sessions with key team members to generate more ideas

3

TECHNOLOGY TREND AWARENESS: Technology Trend Awareness is staying updated with the useful upcoming trends that can serve your business better and easier.

Excels at using data mining techniques to identify patterns and predict future trends

Demonstrates exceptional expertise of using augmented and virtual reality techniques to improve training and engagement

3

Self Evaluation

Self Evaluation Question

Employee Comments

LISTENING SKILLS:

How well can you rate your listening ability skills when having a conversation?

Do you always seek for clarification on issues you do not understand when conversing with someone?

[employee comments]
KNOWLEDGE OF JOB:

What steps have you taken in the past to adjust your style when it was not meeting a project's expectations?

What techniques do you use to plan your daily tasks? How effective have they been?

[employee comments]
NETWORKING:

What qualities do you look for in professionals when networking?

What are some of the things you don't like about networking events and networking in general?

[employee comments]
APPEARANCE AND GROOMING:

What are your personal motives behind your dressing and grooming?

What is your level of hygiene that you present to others?

[employee comments]
ETHICAL BEHAVIOR:

Can you be trusted in all you do and say to be honest?

Are you willing to make serious sacrifices to keep your commitment to the company?

[employee comments]
POTENTIAL FOR ADVANCEMENT:

Do you fully commit yourself to serve your company and do your best?

Do you pay careful attention to coaching and implement it in your work?

[employee comments]
PROJECT AND GOAL FOCUS:

How do you communicate your goals to other members of the team? Give an example

What are some of the things that get you distracted when trying to achieve your goals? How have you handled this?

[employee comments]
PROJECT MANAGEMENT:

What stress management techniques and problem resolution models have you used while managing a project? Illustrate your answer with a real life example

How do you make sure that you and your team deliver a project on time or exceed customer expectations?

[employee comments]
PROCESS IMPROVEMENT:

What efforts are you making to implement parallel processing of related processes?

What efforts are you making to improve your ability to detect the root cause of errors in processes?

[employee comments]
TECHNOLOGY TREND AWARENESS:

Are you making any efforts to learn more about internet security, privacy, and confidentiality?

Have you ever advocated for the implementation of modern technologies that can assist in sharing and storing data more efficiently?

[employee comments]

Summary

Sections 1-4: To be completed by the supervisor

Section 5: To be completed by the employee

1. Exceeds Job Related Expectations

2. Areas to improve

3. Goals completed since last performance feedback

4. Goals for next period

5. Employee comments

Signatures

I acknowledge that I discussed this performance feedback with my supervisor. My signature does not mean that I agree or disagree with this appraisal.
Employee: Date:
Supervisor: Date:
Human Resources: Date:

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