Find out the top 10 core skills you need to master as a project archivist and what hard skills you need to know to succeed in this job.
A Project Archivist is responsible for managing and maintaining information and materials for a particular project. This position is the head of all the required information and acts as a safe where all the relevant data is safely stored in digital or material form.
The primary responsibilities include organizing training sessions on archival procedures, promoting the group's or departments work through presentations, talks and exhibitions, cataloguing collections and managing information and records, liaising with donors and depositors of archives, responding to all the enquiries from the members of the public and other users, advising users on the best methods to access, use and interpret archives, evaluating records for preservation and retention, handling, repairing and conserving the records some of which may be fragile to handle.
Core Skills Required to be a Project Archivist
Core skills describe a set of non-technical abilities, knowledge, and understanding that form the basis for successful participation in the workplace. Core skills enable employees to efficiently and professionally navigate the world of work and interact with others, as well as adapt and think critically to solve problems.
Core skills are often tagged onto job descriptions to find or attract employees with specific essential core values that enable the company to remain competitive, build relationships, and improve productivity.
A project archivist should master the following 10 core skills to fulfill her job properly.
Listening Skills are a practical ability to accurately receive and interpret messages you receive during the communication process to ensure flow and accuracy are maintained.
A Project Archivist ought to have outstanding listening skills that lead to a better understanding at the workplace between the management and the staff, customer satisfaction in return yielding greater productivity with fewer mistakes and increased sharing of information in a more creative and innovative way.
Knowledge of Job:
Knowledge of Job is essential to every employee who needs to have a clear understanding of how their jobs fit into the overall organization to eliminate carelessness and laxity.
A Project Archivist must be able to evaluate this criterion when selecting an employee and know the common descriptions of a person with either right or inadequate knowledge of the job early enough to either keep them or let them go.
Networking is the process that encourages an exchange of information and ideas among individuals or groups that share the same interests.
A Project Archivist is required to establish policies and procedures that govern networking to form professional relationships that will boost the future of business and employment prospects while maintaining regular contact with each other to gain each other's trust thus developing few quality relationships.
Appearance and Grooming:
Appearance and Grooming are the way one presents themselves in a professional environment or the workplace with the aim of gaining positive impression and respect as well.
A Project Archivist must be an example in proper grooming and professional appearance while ensuring all the workmates adhere to the basic guidelines presented for good grooming in the workplace that represents the company wherever they go.
Ethical Behavior is acting in policies that are consistent with what the society and individuals typically think are good morals or values.
A Project Archivist should put emphasis on ethical behavior as best as he does to performance because it's as important as high morale and teamwork to all individuals who are committed to keeping the company values as well as speaking up when such costs are broken.
Potential for Advancement:
The potential for Advancement is the ability to make something better by being more skillful, more efficient, and more useful to produce high-quality results.
A Project Archivist needs to invest in his employees by creating room for individual advancement that encourages stronger job performance because it positions the employees to demonstrate just how well they can perform their jobs through motivation and feedback that are critical to the employee performance.
Project and Goal Focus:
Project and Goal Focus is setting your mind and heart on things that matter and add value to your life against those things that add no value at all or of little value.
A Project Archivist ought to learn of early hiccups that may cause distraction and get to motivate the employees early enough to see the projects completed promptly and in good condition.
Project Management is structuring a to-do list for your project or company containing tasks and responsibilities as well as creating a roadmap for the execution of those duties promptly.
A Project Archivist must place emphasis on the application of the project management methodologies and principles by the staff in the daily functions and responsibilities to foster efficiently as well as create a competitive advantage in the heavily competitive business space.
Process Improvement is the creation of new processes or improving the existing ones that will work and take your corporation to the next level.
A Project Archivist must maintain the continuous improvements in the workplace that are favorable to the current investors, potential investors, and stock owners while working with methods that can serve as a foundation for future business decisions causing a profitable growth.
Technology Trend Awareness:
Technology Trend Awareness is staying updated with the useful upcoming trends that can serve your business better and easier.
A Project Archivist must be able to look back at the setbacks and success of the company and consider new possibilities for the future by the use of technology looking for a better, faster, more practical approach that can make business more productive.
Hard Skills Required to be a Project Archivist
Hard skills are job-specific skill sets, or expertise, that are teachable and whose presence can be tested through exams. While core skills are more difficult to quantify and less tangible, hard skills are quantifiable and more defined.
Hard skills are usually listed on an applicant's resume to help recruiters know the applicant's qualifications for the applied position. A recruiter, therefore, needs to review the applicant's resume and education to find out if he/she has the knowledge necessary to get the job done.
A project archivist should have a good command of the following hard skills to succeed in her job.