Find out the top 10 core skills you need to master as a copy machine operator and what hard skills you need to know to succeed in this job.

A copy machine operator makes copies of documents by operating office machines that include photocopying, duplicating, and photographic machine. The operator is required to produce quality copies as per instructions and perform minor maintenance on the copying machine such as solving paper jams and routine cleaning.

Other than making copies, other duties include receiving and prioritizing requests for work to be copied; filing these requests; sorting, proofing, assembling, and delivering copied documents. He/she should keep records of the accounts being charged, monitor the inventory of copying supplies such as toners and papers, report the supply items needed, report if the machine needs repairs and lift up to 50 pounds.

Core Skills Required to be a Copy Machine Operator

Core skills describe a set of non-technical abilities, knowledge, and understanding that form the basis for successful participation in the workplace. Core skills enable employees to efficiently and professionally navigate the world of work and interact with others, as well as adapt and think critically to solve problems.

Core skills are often tagged onto job descriptions to find or attract employees with specific essential core values that enable the company to remain competitive, build relationships, and improve productivity.

A copy machine operator should master the following 10 core skills to fulfill her job properly.

Troubleshooting:

Troubleshooting is solving a problem or determining a question to an issue which is often applied to repairing failed products or processes on a machine or a system.

A Copy Machine Operator must be able to diagnose any trouble in the management flow caused by a failure of any kind and determine to remedy the causes of the symptoms with the final product being the confirmation that the solution restores the process to an excellent working state.

Cooperation with colleagues:

Cooperation is the process of working with groups or teams for a common mutual benefit as opposed to working in competition or for selfish ambition.

A Copy Machine Operator should learn the art of creating a mutually beneficial exchange among the employees that dwells much on cooperation for the same mutual benefit with adequate resources for all to use rather than creating a spirit of competition.

Dedication to Work:

Dedication to Work is a devotion or setting aside the scheduled time that you are required to work each day consistently without fail as well as being on time and giving 100% of your efforts to doing quality work.

A Copy Machine Operator ought to be dependable and set an example for the rest of the workforce by showing up for work on time every day consistently and producing quality work while applying company policies and business strategies.

Handling Stress:

Handling Stress is the skill to balance the requirements of the job and your abilities or available resources in performing it.

A Copy Machine Operator needs to creatively learn how to schedule work according to the abilities of different individuals to ensure a balance that will not put an unsustainable level of pressure on the employees and cause them to accumulate work related stress.

Self-Discipline and Sense of Duty:

Self-Discipline and Sense of Duty is an active effort which helps in developing set ways for your thoughts, actions, and habits empowering your to stick to your decisions.

A Copy Machine Operator needs to learn the secret of fostering the development of self-discipline amongst the employees by clearly defining the expectations, staying in sync with the work related events and propagate result yielding ideas that employees suggest.

Quality of Work:

The quality of Work is the value of work or products produced by the employees as well as the work environment they are provided with.

A Copy Machine Operator needs creativity in assisting all teams in identifying characteristics that will result in a quality product and lead to greater efficiency and increased productivity by following the four critical outcomes of employee retention, customer satisfaction, profitability, and productivity.

Business Etiquette:

Business Etiquette is a basic framework of rules set by companies to ensure and allow you to understand the way you should conduct yourself in the professional world.

A Copy Machine Operator must establish the tone for proper behavior in the workplace by making sure all the distinct boundaries are laid out for everyone to follow and understand the implications of defaulting.

Diversity Awareness:

Diversity Awareness is the understanding that people are different and unique in their particular way and respecting their uniqueness.

A Copy Machine Operator ought to successfully identify the various types of diversity presented in his company to be able to benefit from these individual differences in the hope of improving the success of his team and encourage the team members to become aware of these qualities and use them appropriately.

Scheduling:

Scheduling is creating daily workflow charts that the employees are supposed to follow when working and submitting their projects.

A Copy Machine Operator must be dedicated to establishing and maintaining the schedule using either manual or technology methods to ensure it is always updated according to the tasks, the employees responsible or the time allocated to each task without fail or delay.

Mechanical Skills:

Mechanical Skills are the abilities to solve problems that arise in the workplace, although it may vary from one company to another.

A Copy Machine Operator must be well equipped with technical skills to handle any underlying mechanical problem that may arise from wrong scheduling to meeting unique customer needs, budget, legal constraints, environmental and social issues, technology changes and any other management requirements.

Hard Skills Required to be a Copy Machine Operator

Hard skills are job-specific skill sets, or expertise, that are teachable and whose presence can be tested through exams. While core skills are more difficult to quantify and less tangible, hard skills are quantifiable and more defined.

Hard skills are usually listed on an applicant's resume to help recruiters know the applicant's qualifications for the applied position. A recruiter, therefore, needs to review the applicant's resume and education to find out if he/she has the knowledge necessary to get the job done.

A copy machine operator should have a good command of the following hard skills to succeed in her job.

Copy Machine Operator: Hard skills list

Accounting
Administer Public Policies and Laws
Administrative Services Policies and Procedures
Advertising Promotions
Benefit Plans
Bookkeeping
Budget Management
Budgeting
Budgeting Principles
Business Contracts
Business Process Improvement
Business Process Outsourcing (BPO)
Cross-functional Team Leadership
Conduct Employment Interviews
Compensation Plans
Cost Analysis Theory
Customer Relationship Management (CRM)
Customer Service
Delivery and Production Schedules
Design and Plan Production
Disciplinary Practices in Supervision
Economic Principles and Trends
Effective Time Management Techniques
Employee Bargaining Agreements
Employee Policies and Standards
Evaluate Degree of Financial Risk
Facility Management Techniques
Financial Management Principles and Theories
General Financial Analysis
Human Resources
Inventory Management
Labor and Employment Regulations
Marketing Strategy
Management
Manage Contracts
Manage Daily Operations
Manage Personnel and Human Resources
Management System and Guidelines
Mathematical Principles
Meet Deadlines
Microsoft Excel
Microsoft Office
Negotiate Labor Agreements
Negotiation Techniques as Management Tool
Office Operations and Programs
Operations Management
Operations Research
Organizational Theory
Pricing Strategy
Principles of Business Law
Principles of Office Technology in Management
Project Management
Project or Bid Proposals
Project Management Techniques
Public Administration Principles
Revenue Forecasts
Safe Work Environment
Sales
Sales Management
Six Sigma
Scheduling
Supply Chain Management
Staffing Plan
Strategic and Tactical planning
Statistical Cost Estimation Methods
Supervise Employees
System Management
Vendor Management

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