Use this step by step explanation to craft a good employee performance feedback review for a copy machine operator. Find the right words with quality phrases.

A copy machine operator makes copies of documents by operating office machines that include photocopying, duplicating, and photographic machine. The operator is required to produce quality copies as per instructions and perform minor maintenance on the copying machine such as solving paper jams and routine cleaning.

Other than making copies, other duties include receiving and prioritizing requests for work to be copied; filing these requests; sorting, proofing, assembling, and delivering copied documents. He/she should keep records of the accounts being charged, monitor the inventory of copying supplies such as toners and papers, report the supply items needed, report if the machine needs repairs and lift up to 50 pounds.

Employee Performance Review Sample

Employee's Name: Title:
Review Period: __/__/__ to __/__/__ Employee SSN:
Work Location: Supervisor's Name:

Instructions

  1. Rating: Rate the employee against the core skills based on how well he/she demonstrates each skill. Give scores 1, 2, or 3 for each rating depending on the employee's performance.
  2. Comments: Use this area to give examples of employee's performance phrases. The phrases should describe how well an employee has performed on previously set goals based on the given core skill.
  3. Summary: Use this section to give a summary of the employee's strengths and areas for improvement or development. Recommend a step increase for an employee who has met the expectations and performance improvement plans for one who doesn't meet expectations.
  4. Human Resources Review: Human resources manager must examine and indicate whether he/she concurs with the evaluation and comments. If the manager agrees, then he/she must sign the evaluation form. If he/she doesn't concur, then he/she must provide reasons explaining why this is so.
  5. Signatures: Sign the evaluation form and give it to the employee to go through and answer the Self Evaluation Questions. Ask him/her to sign and date the evaluation form before giving it back to the human resources for filing.

Rating Meaning

The employee fails to perform the most important aspects of the job satisfactorily. Requires close guidance to carry out routine jobs. He/she needs significant improvement in all areas. Meetings should be held between the employee and the supervisor to discuss performance deficiencies.

1

Employee routinely meets and exceeds expectations in all areas of responsibility. Produces high-quality work that at times exceeds expectations. Consistently meets the most critical annual goals. Occasionally produces timely and accurate results.

2

The employee consistently and significantly exceeds the communicated expectations by producing exceptionally high-quality work. He/she demonstrates exceptional knowledge of his/her duties and is highly recognized by others as an authority in his/her area of work.

3

Supervisor's Feedback

Skill

Comments

Rating

TROUBLESHOOTING: Troubleshooting is solving a problem or determining a question to an issue which is often applied to repairing failed products or processes on a machine or a system.

Knows computer components well enough to know when they are functioning or not.

Seeks to ask the right questions at all times to help identify the problem.

3

COOPERATION WITH COLLEAGUES: Cooperation is the process of working with groups or teams for a common mutual benefit as opposed to working in competition or for selfish ambition.

Encourages other team members to work together towards a common goal

Enthusiastically performs tasks that are outside the job description to ensure company goals are met on time

3

DEDICATION TO WORK: Dedication to Work is a devotion or setting aside the scheduled time that you are required to work each day consistently without fail as well as being on time and giving 100% of your efforts to doing quality work.

Foregoes personal opportunities to keep work commitments flowing successfully in the company

Focuses on what can be done rather than on what can't be done

3

HANDLING STRESS: Handling Stress is the skill to balance the requirements of the job and your abilities or available resources in performing it.

Postpones major work changes such as new projects or changing departments when feeling stressed or anxious

Avoids toxic co-workers; stays as away as possible from colleagues who gossip or those that bring negative energy

3

SELF-DISCIPLINE AND SENSE OF DUTY: Self-Discipline and Sense of Duty is an active effort which helps in developing set ways for your thoughts, actions, and habits empowering your to stick to your decisions.

Sets realistic goals and develops strategies to achieve them on time and in the right way

Tries to complete hard assignments first in order to gain confidence and the motivation needed for the rest of the day

3

QUALITY OF WORK: The quality of Work is the value of work or products produced by the employees as well as the work environment they are provided with.

Gives team members quality goals that are challenging but attainable in order to improve their performance

Solves issues with the current work and puts effective processes in place to prevent these issues from occurring again

3

BUSINESS ETIQUETTE: Business Etiquette is a basic framework of rules set by companies to ensure and allow you to understand the way you should conduct yourself in the professional world.

Employs active listening techniques, makes good eye contacts, and pays special attention to speakers

Excels at making introductions in meetings and always starts with introducing the person who ranks highest

3

DIVERSITY AWARENESS: Diversity Awareness is the understanding that people are different and unique in their particular way and respecting their uniqueness.

Treats everyone the way they wish to be treated and never alienates others

Leads in promoting professional development courses and forums that enhance diversity

3

SCHEDULING: Scheduling is creating daily workflow charts that the employees are supposed to follow when working and submitting their projects.

Excels at assigning resources and identifying resource loading in an organized manner

Understands what can be achieved realistically within the available time

3

MECHANICAL SKILLS: Mechanical Skills are the abilities to solve problems that arise in the workplace, although it may vary from one company to another.

Excels at teamwork and is able to work with a diverse group of people when inventing technologies and to solve problems

Excels at using computer aided design technologies when converting design information and requirements into a workable drawing

3

Self Evaluation

Self Evaluation Question

Employee Comments

TROUBLESHOOTING:

Give an instance that you used your past knowledge to solve a current problem?

Have you ever sought help when you were stuck at a given point and what new thing did you learn?

[employee comments]
COOPERATION WITH COLLEAGUES:

Are you willing to reconcile when a conflict occurs in the workplace?

Do you deserve a promotion gauging from the work you have done as a team?

[employee comments]
DEDICATION TO WORK:

Do you feel unable to accomplish a task even before beginning it?

Do you agree with your supervisors view on areas you need to change?

[employee comments]
HANDLING STRESS:

Describe a time when you have had a heavy workload. How did you handle it?

What steps have you followed in the past to avoid distractions at work and remain positive-minded?

[employee comments]
SELF-DISCIPLINE AND SENSE OF DUTY:

How do you know when your behavior is about to get out of track and how do you regulate it? Describe a time when this happened

What would your boss or team members say about your behavior at work?

[employee comments]
QUALITY OF WORK:

What are some of the programs you have initiated, if any, to train new employees on the company values and standards?

What are some of the tools that you have used to check for information accuracy before working on it?

[employee comments]
BUSINESS ETIQUETTE:

Are you making any efforts to build and nurture relationships and do you create time to meet people?

What steps do you take to ensure a conversation runs smoothly even when disagreeing with what others are saying?

[employee comments]
DIVERSITY AWARENESS:

Have you participated in events that are diversity-related and what efforts are you making to promote them?

Have you ever made a joke that offended the beliefs of someone else and how did you rectify the situation?

[employee comments]
SCHEDULING:

What are you doing to identify and prioritize more important tasks?

Can you think of a time you failed to schedule a task ahead of time? How did you correct the situation?

[employee comments]
MECHANICAL SKILLS:

What are you doing to improve your math skills and apply them in analyzing problems and designing solutions?

What efforts are you making to improve your ability to use a wide range of hand tools properly?

[employee comments]

Summary

Sections 1-4: To be completed by the supervisor

Section 5: To be completed by the employee

1. Exceeds Job Related Expectations

2. Areas to improve

3. Goals completed since last performance feedback

4. Goals for next period

5. Employee comments

Signatures

I acknowledge that I discussed this performance feedback with my supervisor. My signature does not mean that I agree or disagree with this appraisal.
Employee: Date:
Supervisor: Date:
Human Resources: Date:

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