Use this sample and step by step explanation to craft a meaningful employee performance feedback review for a database administration manager. Find the right words with quality phrases.

A database administration manager is tasked with the role of ensuring that all software used in managing databases are properly maintained to allow the fast access of information. He or she will analyze the organization's needs and then oversee development of databases that meets the organization's need. He or she will also get to resolve and escalate database administration issues to the top management

Besides that he or she will get to perform the following roles; establish policies and procedures that govern proper data security and integrity; oversee the design, maintenance and implementation of all databases; liaise with the senior management in overseeing all databases use; manage all employees in the database administration department; coordinate all activities of the department and manage all database administration activities.

Employee Performance Review Sample

Employee's Name: Title:
Review Period: __/__/__ to __/__/__ Employee SSN:
Work Location: Supervisor's Name:

Instructions

  1. Rating: Rate the employee against the core skills based on how well he/she demonstrates each skill. Give scores 1, 2, or 3 for each rating depending on the employee's performance.
  2. Comments: Use this area to give examples of employee's performance phrases. The phrases should describe how well an employee has performed on previously set goals based on the given core skill.
  3. Summary: Use this section to give a summary of the employee's strengths and areas for improvement or development. Recommend a step increase for an employee who has met the expectations and performance improvement plans for one who doesn't meet expectations.
  4. Human Resources Review: Human resources manager must examine and indicate whether he/she concurs with the evaluation and comments. If the manager agrees, then he/she must sign the evaluation form. If he/she doesn't concur, then he/she must provide reasons explaining why this is so.
  5. Signatures: Sign the evaluation form and give it to the employee to go through and answer the Self Evaluation Questions. Ask him/her to sign and date the evaluation form before giving it back to the human resources for filing.

Rating Meaning

The employee fails to perform the most important aspects of the job satisfactorily. Requires close guidance to carry out routine jobs. He/she needs significant improvement in all areas. Meetings should be held between the employee and the supervisor to discuss performance deficiencies.

1

Employee routinely meets and exceeds expectations in all areas of responsibility. Produces high-quality work that at times exceeds expectations. Consistently meets the most critical annual goals. Occasionally produces timely and accurate results.

2

The employee consistently and significantly exceeds the communicated expectations by producing exceptionally high-quality work. He/she demonstrates exceptional knowledge of his/her duties and is highly recognized by others as an authority in his/her area of work.

3

Supervisor's Feedback

Skill

Comments

Rating

MOTIVATING OTHERS: Motivating is using persuasion, incentives and mental or physical stimulants to influence the way people think or behave individually or in groups.

Sets goals but loses sight of the reasons behind them thus one is unable to stay motivated to accomplish them

Does not believe in oneself; is always doubtful of one's potential to accomplish goals thus makes it difficult to get motivated

1

WORK ATTITUDE: Work Attitude is one's feelings towards and beliefs about one's job and their behavior that can tell how it feels to be there.

Carries a productive attitude that does not change even in unpleasant situations

Always brings a smile on the face that can tell enthusiasm from afar

2

PERSONAL COMMITMENT: Personal Commitment is an obligation that you have voluntarily agreed to fulfill without being cajoled or threatened and are willing to be held accountable for the results.

Gives up every time one messes up and loses the energy to remain focused on one's goals

Works without a specific plan or schedule thus loses track on what should be done and when it should be done

1

FINANCIAL MANAGEMENT: Financial Management is the skill of learning how to handle accounting, finance, and organizational management through providing daily data on the operations that take place every day.

Reduces the quality of the products sold by the company in order to minimize production costs

Does not keep the company's payables up-to-date thus loses track of how much the company owes, to whom, or whether the company is past due on any bills

1

LONG RANGE PLANNING: Long Range Planning is setting long-term goals and objectives for your business or project to ensure its growth and sustainability is reached by all the employees.

Finds out the competitors' strengths and weaknesses and looks for ways to adopt or exploit them

Integrates long-term planning into the company budget in order to avoid conflict between the day-to-day finances and long-term financial goals

2

MANAGING DETAILS: Managing Details is the skill of paying close attention to details of every element of your job performance to ensure nothing is overlooked.

Does not let other employees waste own time with gossip; sets boundaries at work in order to complete the assigned work correctly and on time

Uses appropriate tools to check and ensure that all parts of a task or project are complete before submission

2

ENTREPRENEURIAL THINKING: Entrepreneurial Thinking is a mindset that allows embraces critical questioning, innovation, service and continuous improvement with an attitude of change.

Rarely follows up with existing customers, prospects, and business alliances

Makes poor financial decisions and has poor money management skills

1

COMPUTER SKILLS: Computer Skills are the necessary computer working skills that each employee need to have while seeking to get admitted into the professional world.

Demonstrates little familiarity with computer security issues and copyright laws

Hardly seeks for assistance when faced with a problem related to using a computer service

1

PROGRAMMING SKILLS: Programming Skills is the ability to use technical languages, tools, and operating systems professionally in the workplace.

Often fails to consider the needs of most users when designing a new program

Shows little interest to learn how to create more impressive web pages using appropriate web design techniques and programming paradigms

1

TECHNICAL SKILLS: Technical Skills are the abilities and knowledge mostly related to mechanical, IT, scientific and mathematical needed to perform specific tasks in the workplace.

Always lags behind others in working with new and complex systems

Slow at learning new technologies and makes little effort to remain updated with technology

1

Self Evaluation

Self Evaluation Question

Employee Comments

MOTIVATING OTHERS:

Can you give an example of a time when you overcame a significant problem, which made you very proud of yourself?

Is there a time when you have not accomplished a task due to lack of motivation? What led to your lack of motivation? How did you fix it?

[employee comments]
WORK ATTITUDE:

Do you allow others to air their opinions or give you new ideas you can implement?

Are you emotionally stable or do you flare up in uncontrollable anger?

[employee comments]
PERSONAL COMMITMENT:

After setting your goals, how do you keep track of your progress? What do you do when you realize that you have done less than you expected?

Is there a time when you faced challenges when working on a project? What did you do to remain determined to finish the project?

[employee comments]
FINANCIAL MANAGEMENT:

Describe a time when your company has faced an unexpected expense. What was the expense and how did you handle it?

Describe a time when your company was successful in reducing its expenses. What are some of the strategies you used and how did the company benefit from this?

[employee comments]
LONG RANGE PLANNING:

How do you make sure that your long-term goals do not conflict with your short-term goals?

What are some of the things you have done to improve your ability to plan for the future?

[employee comments]
MANAGING DETAILS:

How do you make sure that you have all the necessary tools before starting a project or task?

How have you helped your team members improve their ability to manage details? How has this improved the overall productivity of the team?

[employee comments]
ENTREPRENEURIAL THINKING:

What efforts are you making to become more involved with the community that supports your venture?

What have you learned from your past mistakes when executing business ideas?

[employee comments]
COMPUTER SKILLS:

What efforts are you making to become more familiar with different computer hardware components?

Have you ever tried to use computer aided design techniques and failed? What did you do to succeed?

[employee comments]
PROGRAMMING SKILLS:

How do you handle errors in your code when a program fails to execute?

Have you ever made suggestions that improved an existing program?

[employee comments]
TECHNICAL SKILLS:

Can you describe a time when you saved time by applying your technical skills to automate a process?

Have you ever failed to follow technical instructions when using a new system? What did you do to improve?

[employee comments]

Summary

Sections 1-4: To be completed by the supervisor

Section 5: To be completed by the employee

1. Exceeds Job Related Expectations

2. Areas to improve

3. Goals completed since last performance feedback

4. Goals for next period

5. Employee comments

Signatures

I acknowledge that I discussed this performance feedback with my supervisor. My signature does not mean that I agree or disagree with this appraisal.
Employee: Date:
Supervisor: Date:
Human Resources: Date:

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