Find out the top 10 core skills you need to master as a data entry operator and what hard skills you need to know to succeed in this job.
A Data Entry Operator enters data into a database using a computer and the relevant software as well as updating, verifying, and researching data. He/she also retrieves data when needed and also ensures it is accurate by verifying and reviewing as well as maintaining its confidentiality.
Other duties include creating and updating databases, creating backup files for the data, receiving and preparing source data by sorting and compiling information based on priorities, decide which data needs to be archived, tracking the documents received, providing assistance to other employees on data entry, training and mentoring new data entry operators and other employees, providing assistance to other employees in finding information when needed and distributing reports.
Core Skills Required to be a Data Entry Operator
Core skills describe a set of non-technical abilities, knowledge, and understanding that form the basis for successful participation in the workplace. Core skills enable employees to efficiently and professionally navigate the world of work and interact with others, as well as adapt and think critically to solve problems.
Core skills are often tagged onto job descriptions to find or attract employees with specific essential core values that enable the company to remain competitive, build relationships, and improve productivity.
A data entry operator should master the following 10 core skills to fulfill her job properly.
Critical Thinking is the ability to think clearly and rationally while understanding the logical connection between ideas in a reflective and independent thinking.
A Data Entry Operator will always seek to determine whether the ideas, arguments and findings do represent the entire picture while identifying, analyzing and solving problems by deducing consequences from what he knows and making use of the information gathered.
Accuracy refers to the closeness of a measured value to a known value or standard that is passed by the governing laws.
A Data Entry Operator has to always be accurate with figures and data used and required in the office without any guesswork or estimations to facilitate precise and correct information in every department creating an authentic environment that will be respected by the workers.
Dedication to Work:
Dedication to Work is a devotion or setting aside the scheduled time that you are required to work each day consistently without fail as well as being on time and giving 100% of your efforts to doing quality work.
A Data Entry Operator ought to be dependable and set an example for the rest of the workforce by showing up for work on time every day consistently and producing quality work while applying company policies and business strategies.
Enjoyment of the Job:
Enjoyment of the Job is the ability to enjoy what you do rather than enjoying what you earn from it.
A Data Entry Operator needs to creatively learn of ways to motivate his employees to benefit from the workplace by matching their personality to the culture of the organization where they fit best and allowing them to explore their hidden talents to grow and mature with the team.
Handling Stress is the skill to balance the requirements of the job and your abilities or available resources in performing it.
A Data Entry Operator needs to creatively learn how to schedule work according to the abilities of different individuals to ensure a balance that will not put an unsustainable level of pressure on the employees and cause them to accumulate work related stress.
Results Orientation is knowing and focusing on outstanding results and working hard to achieve them because they are significant.
A Data Entry Operator must understand and make it clear to the employees how important results are and the competitive and results driven market that the company is facing while encouraging them to remain focused on the results that every project bears without fail.
Self-Discipline and Sense of Duty:
Self-Discipline and Sense of Duty is an active effort which helps in developing set ways for your thoughts, actions, and habits empowering your to stick to your decisions.
A Data Entry Operator needs to learn the secret of fostering the development of self-discipline amongst the employees by clearly defining the expectations, staying in sync with the work related events and propagate result yielding ideas that employees suggest.
Scheduling is creating daily workflow charts that the employees are supposed to follow when working and submitting their projects.
A Data Entry Operator must be dedicated to establishing and maintaining the schedule using either manual or technology methods to ensure it is always updated according to the tasks, the employees responsible or the time allocated to each task without fail or delay.
Computer Skills are the necessary computer working skills that each employee need to have while seeking to get admitted into the professional world.
A Data Entry Operator ought to be technologically oriented and hire employees with strong computer skills because they fare better in the job market than their tech-challenged counterparts bringing a high level of quality employees in the job seeking category.
Data Entry is a skill to key in information from various sources as directed by the management while keeping to the policies and procedures of the company and ensuring they are accurate.
A Data Entry Operator should prioritize hard skills over educational backgrounds when it comes to data entry because experience and familiarity with the common workplace software, attention to detail, confidentiality and databases is critical.
Hard Skills Required to be a Data Entry Operator
Hard skills are job-specific skill sets, or expertise, that are teachable and whose presence can be tested through exams. While core skills are more difficult to quantify and less tangible, hard skills are quantifiable and more defined.
Hard skills are usually listed on an applicant's resume to help recruiters know the applicant's qualifications for the applied position. A recruiter, therefore, needs to review the applicant's resume and education to find out if he/she has the knowledge necessary to get the job done.
A data entry operator should have a good command of the following hard skills to succeed in her job.