Project Management: Use these sample phrases to craft meaningful performance evaluations, drive change and motivate your workforce.

Project Management is structuring a to-do list for your project or company containing tasks and responsibilities as well as creating a roadmap for the execution of those duties promptly.

Project Management: Exceeds Expectations Phrases

  • Determines appropriate measures, prioritizes, and coordinates these measures for oneself and for project members in order to achieve the project goals
  • Is able to control all the project's activities and its progress in a result-oriented manner
  • Works efficiently and effectively to meet deadlines regardless of whether one is under pressure or not
  • Provides professional support to the team and motivates the members to work together to achieve team goals and co-operation within the team
  • Recognizes and appreciates each project member's strengths, interests, and weaknesses and demonstrates fairness when dealing with each individual
  • Understands the company and its line of business, and is able to translate the company vision into a project vision
  • Recognizes and understands the corporate environment and its cultural impact on the project at hand from both external and internal sources
  • Is able to understand and work within the available organization and team structures
  • Produces clear status reports, communicates candidly and tactfully, makes others aware of any issues with the project, and is a good listener
  • Identifies, analyzes, and prioritizes both internal and external project issues and develops mitigation plans

Project Management: Meets Expectations Phrases

  • Understands how financial decisions affect the bottom line; knows about general accounting and financial principles that affect the project at hand
  • Makes decisions for project members, sets achievable goals, maintains a positive outlook and provides constructive feedback
  • Keeps abreast of technological change and finds the easiest ways to develop knowledge and new skills needed to undertake new projects
  • Finds a place for everything so that resources, data and all the tools needed for projects are easily accessible; maintains a clear project team structure
  • Analyzes and defines a problem, evaluates alternatives, finds a solution and decides how and when to implement the solution
  • Facilitates discussions and resolves conflicts within the team and is able to develop lasting relationships with the key project stakeholders
  • Creates a team using the right set of skills, trains the members on the project at hand, delegates responsibility, and promotes support and interaction
  • Understands and applies established procedures and policies as well as technical tools and corporate requirements to the project
  • Is able to manage competing priorities and meet tight deadlines effectively
  • Knows how to create projects' contracts with clear terms and conditions that are agreed upon by both parties, and how to administer the contracts

Project Management: Needs Improvement Phrases

  • Stays in the office and focuses on own work instead of spending time with project team members, stakeholders, and clients
  • Does not take the time to understand what the project is about; goes straight to delegating project tasks without a detailed plan
  • Has poor organization skills thus sometimes fails to know who does what, and when, or whether a project is complete or not
  • Does not collaborate with other managers or clients in order to understand the project goals; does not ask questions about deadlines
  • Does not inform the client or key personnel involved when the project is facing problems such as production delays
  • Lacks time management skills; fails to monitor a project during its critical stages to find out if the project is on track
  • Does not take ownership of the project; shows the unwillingness to commit or see the project through to successful completion
  • Fails to develop contingencies in the event of potential risks and does not work to propose possible solutions
  • Does not find out the factors that could affect the project quality such as lack of training or change in suppliers
  • Does not keep a close eye on the project team's performance or intervene when a project is derailing

Project Management: Self Evaluation Questions

  • What methods have you used to find out where a project has been, where it is currently, and where it is going?
  • How do you motivate your project team and communicate with the stakeholders? How has this contributed to the success of your projects?
  • What stress management techniques and problem resolution models have you used while managing a project? Illustrate your answer with a real life example
  • What communication plans have you used to convey an important message to your team? How have you confirmed the accuracy of information received or sent?
  • What methods/techniques have you used to track the progress of a team project? Describe a time when you have prevented a project from derailing
  • How do you make sure that you and your team deliver a project on time or exceed customer expectations?
  • What is the greatest challenge you faced on your last project? How did you overcome it? What lesson did you learn?
  • In your opinion, what do you think is the most important quality of a project manager? Explain you answer
  • Describe the full project life cycle. How have you used the cycle to manage your projects effectively?
  • Describe the most difficult project that you have ever managed. What made it difficult and how did you go about it?

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