Organizational Skills: Use these sample phrases to craft meaningful performance evaluations, drive change and motivate your workforce.
Organizational Skills is the ability to make use of time, energy and resources available in the most efficient manner to achieve their goal.
Organizational Skills: Exceeds Expectations Phrases
- Writes down each task that one expects to perform in a planner when the day starts in order to get mentally prepared
- Takes a moment to relax before starting any task in order to feel energized to work and remain focused
- Pays attention to the task at hand in order to prevent own mind from wandering and be more productive
- Disables social media pop-ups during working hours in order to avoid distractions and enhance concentration
- Schedules breaks into own work day in order to keep one feeling motivated and productive
- Monitors daily activities in order to identify activities that might be time wasters and those that actually further own goals
- Identifies own most productive times and uses them to accomplish important or complex tasks before embarking on the simple tasks
- Maintains a ranking system that flags or stars important tasks, for instance, in order to prioritize them accordingly
- Handles quick tasks or those that don't need scheduling immediately in order to prevent procrastination and give time for more complex tasks
- Breaks down big assignments into smaller ones in order to prevent the feeling of overload and the procrastination that comes from taking on too many tasks
Organizational Skills: Meets Expectations Phrases
- Creates an organization chart for the entire company or own department in order to know who does what in the company
- Takes the time to go over own weekly plans in order to know what is due and to avoid surprising appointments
- Works on one task at a time and avoids multitasking as much as possible in order to improve own concentration
- Assigns specific time for each task one needs to complete in order to avoid spending too much time on a single task and meet deadlines
- Takes a careful inventory of things that one use on a daily basis and keeps them within reach in order to make organization easier and increase productivity
- Gets rid of non-essential items or stores them away in order to make own workspace more productive and functional
- Exercises before work in order to relieve tension and get oneself physically and mentally prepared for the day
- Makes different files for each client or project in order to make this information easily available when one needs it
- Keeps all current projects in the forefront in order to stay focused on the tasks or activities that matter the most
- Works backward from the desired results to create milestones that provide one with a sense of priority and vision in the short and long term
Organizational Skills: Needs Improvement Phrases
- Goes back and forth between different tasks thus slows down own brains and clouds own judgment
- Often focuses on the small mistakes at work and misses out on the most important things that one needs to do
- Keeps all the work to oneself instead of delegating it to other employees when one feels bogged down
- Keeps an unorganized desk and clutter thus feels overwhelmed and makes it hard for one to concentrate
- Makes daily, weekly, or monthly to-do lists but does not stick to them thus often misses on important tasks
- Performs complex tasks later in the day when own mind feels bogged down thus ends up not completing them or submitting poor work
- Trusts own memory to store all the commitments that one needs to meet instead of writing the commitments down in a planner or a diary
- Regards taking breaks between tasks as a waste of time rather than as an opportunity to refresh own mind and get ready for the next task
- Spends time doing tasks that do not add value to own goals rather than those that bring one closer to accomplishing own goals
- Keeps clients' and employees' information scattered all over the place thus makes it hard for one to locate it when needed
Organizational Skills: Self Evaluation Questions
- Give a specific example of a project you have done that perfectly describes your organizational skills. How did you go about it?
- When scheduling your time, how do you decide which task comes first and which one goes last? Give an example
- How have your organizational skills helped you manage your tasks and achieve your goals?
- What are some of the tools that you have used to organize your tasks at work? Would you recommend these tools to other employees?
- Is there a time when your schedule was suddenly interrupted? What caused the interruption and how did you get your activities back on track?
- Describe a time when you have missed an important commitment because you had not put it on schedule. What did you do?
- Do you prefer phone or email conversations when communicating with a colleague at work? Explain your answer
- In your opinion, which is the best time to work on complex tasks? Which time works best for you?
- Describe a team project that was successful due to good organizational skills. What was your role?
- How do you differentiate tasks that bring you closer to your goals from those that don't add value to your goals? How do you treat both tasks?