Organizational Skills: 40 Useful Performance Feedback Phrases

Organizational Skills is the ability to make use of time, energy and resources available in the most efficient manner to achieve their goal.

Organizational Skills: Exceeds Expectations Phrases

• Writes down each task that one expects to perform in a planner when the day starts in order to get mentally prepared
• Takes a moment to relax before starting any task in order to feel energized to work and remain focused
• Pays attention to the task at hand in order to prevent own mind from wandering and be more productive
• Disables social media pop-ups during working hours in order to avoid distractions and enhance concentration
• Schedules breaks into own work day in order to keep one feeling motivated and productive
• Monitors daily activities in order to identify activities that might be time wasters and those that actually further own goals
• Identifies own most productive times and uses them to accomplish important or complex tasks before embarking on the simple tasks
• Maintains a ranking system that flags or stars important tasks, for instance, in order to prioritize them accordingly
• Handles quick tasks or those that don't need scheduling immediately in order to prevent procrastination and give time for more complex tasks
• Breaks down big assignments into smaller ones in order to prevent the feeling of overload and the procrastination that comes from taking on too many tasks

Organizational Skills: Meets Expectations Phrases

• Creates an organization chart for the entire company or own department in order to know who does what in the company
• Takes the time to go over own weekly plans in order to know what is due and to avoid surprising appointments
• Works on one task at a time and avoids multitasking as much as possible in order to improve own concentration
• Assigns specific time for each task one needs to complete in order to avoid spending too much time on a single task and meet deadlines
• Takes a careful inventory of things that one use on a daily basis and keeps them within reach in order to make organization easier and increase productivity
• Gets rid of non-essential items or stores them away in order to make own workspace more productive and functional
• Exercises before work in order to relieve tension and get oneself physically and mentally prepared for the day
• Makes different files for each client or project in order to make this information easily available when one needs it
• Keeps all current projects in the forefront in order to stay focused on the tasks or activities that matter the most
• Works backward from the desired results to create milestones that provide one with a sense of priority and vision in the short and long term

Organizational Skills: Needs Improvement Phrases

• Goes back and forth between different tasks thus slows down own brains and clouds own judgment
• Often focuses on the small mistakes at work and misses out on the most important things that one needs to do
• Keeps all the work to oneself instead of delegating it to other employees when one feels bogged down
• Keeps an unorganized desk and clutter thus feels overwhelmed and makes it hard for one to concentrate
• Makes daily, weekly, or monthly to-do lists but does not stick to them thus often misses on important tasks
• Performs complex tasks later in the day when own mind feels bogged down thus ends up not completing them or submitting poor work
• Trusts own memory to store all the commitments that one needs to meet instead of writing the commitments down in a planner or a diary
• Regards taking breaks between tasks as a waste of time rather than as an opportunity to refresh own mind and get ready for the next task
• Spends time doing tasks that do not add value to own goals rather than those that bring one closer to accomplishing own goals
• Keeps clients' and employees' information scattered all over the place thus makes it hard for one to locate it when needed

Organizational Skills: Self Evaluation Questions

• Give a specific example of a project you have done that perfectly describes your organizational skills. How did you go about it?
• When scheduling your time, how do you decide which task comes first and which one goes last? Give an example
• How have your organizational skills helped you manage your tasks and achieve your goals?
• What are some of the tools that you have used to organize your tasks at work? Would you recommend these tools to other employees?
• Is there a time when your schedule was suddenly interrupted? What caused the interruption and how did you get your activities back on track?
• Describe a time when you have missed an important commitment because you had not put it on schedule. What did you do?
• Do you prefer phone or email conversations when communicating with a colleague at work? Explain your answer
• In your opinion, which is the best time to work on complex tasks? Which time works best for you?
• Describe a team project that was successful due to good organizational skills. What was your role?
• How do you differentiate tasks that bring you closer to your goals from those that don't add value to your goals? How do you treat both tasks?