Use our step by step instructions and employee verification letter sample to write your perfect message

Employee verification letter sample

Employment verification letters are those letters that confirm that an employee has worked at your company during the dates indicated on the resume or job application. Also, some banks and credit facilities can ask for a verification letter from the current employer to show that they are under employment. When writing an employee verification letter, you will need to be aware of the possible impact it has on the employee's well-being. It does not matter the size of your business; you can still write a verification letter for your employees. Some institutions may require the company that has employed the employee in question to fill some forms and sign them; you just have to be ready to go through different stages with various institutions. Just be willing to provide them with the kind of verification they require for your employees. This audit is highly critical and confidential as it contains vital information about your employee that should not end up n the wrong hands as it can cause a lawsuit filed by the employee against the company. It is important to look at a sample letter before you can draw one for your employees.


A sample of employee verification letter

Hanna Gregory,
7060 West Jones Street
Dekalb, IL 60115

August 1, 2014

Susan Karp,
The Rain Song Ltd
9124 Brookside Dr.
Highland Park, IL 60035

Ref: Employee Verification letter for Ms. Hanna Gregory

Dear Sir/Madam,

This is to certify that Ms. Hanna Gregory has been an employee with us for three years now. She is heading the marketing department at The Rain Song Ltd in Illinois.

Her annual salary as of 31/July, 2014 is $200,000 including among other generous insurance and health covers. She is a permanent annual worker who works on a full-time basis and sometimes does overtime when work is a lot.  She is one of the best employees we have in our company, and we hope to keep her for longer.

In case you require more information about this particular employee, please do not hesitate to call me on 2 900 444 444 or email me at This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it.. I'll be of any help that you may require concerning our employee, Ms. Hannah Gregory. Kindly do conform receipt of thee details as you know they are confidential, I look forward to hearing from you soon.  

Yours faithfully,

Susan Karp
Assistant Manager,
The Rain Song Ltd.