Occasionally, if you are a manager or supervisor, an employee will come to you with a request for an employee verification letter. This formal correspondence is also referred to as the proof of employment. The document verifies that the employee works in the organization and can it include other vital details.
Various reasons exist why an employee may need the letter such as for a college loan, credit card, mortgage loan or it may be required by the landlord. When you are writing the letter, take the time to write a professional one even if your business is small due to the impact it can have on the employee. The good thing is that plenty of downloadable templates are available online.
Writing a professional verification letter considering its impact is mandatory. While it might seem as if it only benefits the employee, you are expected to give your best when writing the letter. Besides, a poorly written letter will reflect a bad image of your organization and you certainly do not want that. You should use the opportunity to tell the creditor or the concerned party about the company and the duties of the employee.
How to write a professional employee verification letter
Various details must appear in an employee verification letter for it to appear professional, in addition to its format. It should have the date the employee started working in the organization, clearly state the employee duties and income. Just as any other business letter, it should carry your company?s letterhead. It should also include your job title and contacts such that the recipient can easily access you if they need to inquire more about the employee.
For managers, here are some tips for writing the best verification letter. First, consider the audience. For creditors and other financiers, the letter can contain all the employee?s details including their pay. However, if you are writing a letter for an employee who is moving to another company, you might have to leave out the income and concentrate on their responsibilities at your organization. Ensure to keep it brief and concise.
A sample employee verification letter
Date, Employer Name, Employer Address. Re: Proof of employment for (employee?s name) To whom it may concern. Please accept this letter as confirmation that this employee has worked with this organization since this date. Currently, the employee holds this title, earns this salary for this number of years. If you have any additional questions, feel free to contact me through this contact. Sincerely yours, Employer Name and Title
Apply these supervisory skills so that you can become a great and effective supervisor.
Supervisors do interact directly with their subordinates. Hence, it is important for them to have particular skills to ensure that the interaction is productive. What are the crucial supervisory skills should any supervisor uphold? Here is a list of a few skills that are needed for effective supervision:
Planning
One of the roles that one must take when they are appointed as supervisors is planning. There are various aspects of planning. Therefore, a supervisor should have skills in the following areas to ensure effective planning. They include:
- Scheduling- Timekeeping is the mandate of any leader. A supervisor should be able to drive the subordinates to work within sustainable timelines
- Budgeting- Often, organizations work within fixed budgets. Hence, sound planning is needed to make sure finances are located appropriately
- Tasking- It is the duty of the supervisor to plan tasks and match them to appropriate individuals
- Creating goals and objectives
- Policymaking
- Predicting the future
Leading
The key role of a supervisor is to lead others but not without specific skills. Here are a few of the leading skills:
- Decision making- While it is important to consult others, the supervisor need to be the sole decision maker
- Communicating- They must be able to communicate well with their subordinates
- Motivating- Besides, the supervisor should be in a position to persuade the employees towards goal achievement
- Developing individuals- It is the duty of the supervisor to see to the growth of the subordinates
- Appointing people- Supervisors are also responsible for selecting people whom they think are suited for various tasks
- Conflict resolution- Leaders act as mediators in conflicts that arise among the employees
Organizing
Supervisors also need organization skills such as;
- Defining tasks- It is the responsibility of a supervisor to explain work to the employees
- Grouping assignments- Supervisors are also mandated to group related tasks for effective implementation
- Assigning tasks- They are also responsible for delegating duties to the subordinates based on the skill level of the individuals
- Integrating work
Controlling
Lastly, a supervisor needs to have control over his/her subjects. They require skills in:
- Creating standards- For effective evaluation, developing standards is inherent
- Assessing performance- Supervisors should measure the performance of their subordinates
- Evaluation of performance- The supervisors should evaluate the performance results critically to point out areas of improvement
- Correcting performance- Where an employee performs averagely or poorly in their tasks, the supervisor should encourage and support them to improve their performance.