Meeting Management: Use these examples for setting employee performance goals. Help your employees master this skill with 5 fresh ideas that drive change.
Meeting Management is the skill to know and understands the reason why an official meeting should be held and who should attend.
Meeting Management: Set Goals for your Employees. Here are some examples:
- Provide all participants with an agenda way before the scheduled day of a meeting
- Avoid inviting unnecessary participants in order to save time and resources
- Start and end meetings on time and encourage all participants to show up for all meetings on time
- Put extra effort in following up on all meetings and documenting all the responsibilities and tasks delegated to participants
- Set clear objectives for holding a meeting and ensure all meetings have a concrete agenda
- Take full responsibility in guiding all meetings to ensure participants remain focused throughout
- Assign clear roles to all participants and put extra effort in making notes during a meeting
- Plan for off-site meeting sessions that can enhance the energy of participants
- Put extra effort in planning ahead of a meeting and always pre-write important points to be discussed in a meeting
- Put extra effort in assessing what took place during a meeting and make plans to improve future meetings
Meeting Management: Improve and master this core skill with these ideas
- Start by communicating with purpose - The first five to seven minutes should always outline the purpose of the meeting very clearly. This is the rule of communication that we should all follow. This time is used to define goals and objectives for the meeting. If you fail at this point, you lose your employees, and they will leave not knowing what the meeting was all about. Use this time to set the foundation of the meeting and decide a time frame in which to run the meeting.
- Encourage everyone to participate - To make a meeting more effective and worth the time for every employee, allow everyone to participate as well as open discussions. The participants who are shy or reluctant should be encouraged and given an equal share of opportunity to share their opinions and ideas.
- Encourage open discussion - Active involvement from the employees is highly critical to creating a greater supply of ideas. Always act as a facilitator and motivate those at the meeting to contribute their thoughts as well as those who are less likely to speak. When you encourage open discussion, you can gather suggestions and information that help make the decisions more useful. You ought to keep the discussion on track to avoid losing focus on critical issues and also save significant amounts of time.
- Summarize the meeting with the principal points - After discussing the meeting and handling all the relevant topics, summarize with highlighting the core ideas presented. Give a summary of action to be taken, the implementation plan, time and task allocation ensuring that everybody agrees with it. Ensure active participation in the meeting and during participation phase. This will make your work easier.
- Keep a clear record - Ensure that you think through the meeting before you even hold it. Make a list of the significant details that need to be discussed writing down every detail. Distribute these notes in the meeting for everyone to follow the meeting and remain focused. You can use it as a directive or for monitoring in the implementation phase.