Meeting Management: Use these sample phrases to craft meaningful performance evaluations, drive change and motivate your workforce.

Meeting Management is the skill to know and understands the reason why an official meeting should be held and who should attend.

Meeting Management: Exceeds Expectations Phrases

  • Sets clear objectives for holding a meeting and ensures the meeting has a concrete agenda
  • Plans for off-site meeting sessions and leads in bringing energy to participants to ensure they are free from fatigue
  • Excels at being prepared for meetings by providing all participants with an agenda way before the scheduled day of the meeting
  • Invites only the most relevant participants in order to save time and resources
  • Starts meetings the minute they are scheduled to begin, is known for promptness, and sends a clear message to latecomers
  • Employs creative approaches of holding meetings such as stand-up meetings and leaves enough room for creativity
  • Takes full responsibility in guiding a meeting to ensure participants do not lose focus
  • Assigns clear roles to all participants and is known for holding focused and productive meetings
  • Collects questions about the topic to be discussed way in advance
  • Follows up on a meeting, documents all the responsibilities and tasks that were given

Meeting Management: Meets Expectations Phrases

  • Makes enough effort to provide participants with a written agenda for the meeting in advance
  • Promotes off-site meetings that can enhance the energy of participants due to changes in scenery
  • Reviews the participants list during a meeting to ensure most of the important participants have attended
  • Allows for some few minutes before starting a meeting to ensure most participants have arrived
  • Encourages use of creative approaches of holding meetings and shows willingness to leave room for creativity
  • Makes effort to take notes during a meeting and often delegates the task to a note taker
  • Encourages different roles to be assigned to different participants to improve the productivity of a meeting
  • Contributes to the discussion and allows for minimal off-topic discussions
  • Makes effort to follow up on a meeting and documents most of the responsibilities and tasks assigned
  • Demonstrates willingness to learn more meeting management skills to improve future meetings

Meeting Management: Needs Improvement Phrases

  • Invites unnecessary people to meetings and ends up wasting a lot of time and resources
  • Lacks enough knowledge to organize creative meetings and leaves little room for creativity
  • Poor at guiding a meeting and takes little action on participants who go out of topic
  • Attempts to multitask during a meeting and hardly assigns roles to participants
  • Does not set clear agendas for most meetings and ends up having unproductive meetings
  • Constantly fails to follow up on meetings and hardly documents the assigned tasks
  • Makes little attempts to pre-write important points and often fails to take notes during meetings
  • Hardly issues participants with a list of topics to be discussed in advance
  • Does not show willingness to learn more meeting management skills to improve future meetings
  • Constantly late to start and end meetings and does little to encourage participants to show up on time

Meeting Management: Self Evaluation Questions

  • What efforts are you making to gain more knowledge about effective meeting management skills?
  • Can you think of a time where you invited unnecessary participants? How did you correct the situation?
  • What are you doing to ensure that you start and end meetings as scheduled?
  • Were there any times you failed to assign roles to participants in a meeting? How did you correct the situation?
  • Have you ever failed to give participants the topic to be discussed beforehand? How did you correct the mistake?
  • What efforts are you making to follow up on meetings and document all the assigned tasks?
  • What efforts are you making to ensure all meetings have a clear agenda?
  • Which approaches are you employing to hold more creative meetings and do you leave room for creativity?
  • What are you doing to ensure participants remain focused throughout a meeting?
  • Have you ever failed to take notes during a meeting? How did you correct the mistake?

Written by on