A timesheet enables easy recording of hours worked by employees. Creating an MS-word Timesheet is an easy task. You may create it from scratch, or you can download a template and modify it to your company's needs. To create from scratch, open MS-Word, enter fields such as the organization name, employee's name, date and department. Then insert a table with rows and columns that will be used to record the time. Include fields for the employee's and manager's signature below the table. The timesheet template is then ready for printing or filling by employees.
Content on the timesheet header
- Company name: This is the name of the organization using the timesheet. It should come first, at the top of the sheet.
- Employee's name: The staff's name to whom the timesheet belongs. Each employee should have a timesheet.
- Employee's number : This is the unique number that identifies an employee at the workplace.
- Department.: The department in which the employee works such as accounting, human resource, front office etc.
- Supervisor/Manager: The person to whom the employee reports
- Date: The date when the timesheet was created. It makes it easier to track timesheets created at different times
Content in the table's columns and rows
- Date: The dates of days when the hours are recorded in the timesheet. If it is a weekly timesheet, it will have seven days, and a daily timesheet will only have one day.
- Time in/ Start time: The time when an employee starts a task or when they report to work is recorded here.
- Time out/ End time: Here it is recorded the time that an employee leaves the workplace or stops working on a task.
- Breaks: The duration that an employee is not working is recorded here. It could be the time they went for lunch or took a break from working on a task.
- Hours - Regular, overtime and total hours: These columns record the hours worked in a day categorized into regular hours and overtime hours. They are then added to obtain total hours worked in a day and then total hours worked in the period, may it be one week, two weeks or in a month.
Content below the table
- Employee's signature and date: The employee signs the timesheet to agree that the hours recorded are the hours worked.
- Manager's signature and date: The manager or supervisor signs to be in agreement with the time recorded in the timesheet.