Use our step by step instructions and employee termination letter sample to write your perfect message

Employers are required to write a termination letter when they fire an employee. The letter confirms all the details as to why the dismissal has taken place and summarized the information that the employee would like to know. It is a clear straight to the point kind of letter that has vital information which could be used in a lawsuit in case the employee sues the company. As the employer, it is important to retain a copy of this letter and file it with the Human Resource department personnel file for future records. These records are imperative and cannot be taken for granted in every organization. The termination letter should be printed on the company's stationery containing the logo and official contacts. The employee should sign the receipt of the letter and return to the office for filing.


Sample of the employee termination letter

Anna Bailey,
96 Shirley Ave.
Vincentown, NJ 08088

June 10, 2015

Levis Drone
Khaki Designers Ltd.
5 Wellington Street
Hightstown, NJ 08520

Ref: Termination of Employment

Dear Ms. Anna,

This letter is a confirmation, and a follow up on our discussion yesterday stating that your employment with Khaki Designers Ltd is terminated effective from today.
Your employment with Khaki Designers Ltd has been less than a year. Therefore, you will receive a two weeks severance pay. You will only get to receive this payment once you have signed and returned the enclosed release of claims documents.

The payment for your accrued PTO will also be included in your final paycheck which will be received on your regular payday, Friday. You can pick the check from the front desk, or we can mail it to your home. Kindly do let us know what you choose.

Your status benefits report will be enclosed in this letter and will outline the status of your benefits upon termination. This benefits letter contains information about your eligibility for all types of benefits the company offers plus your health care cover.

We have already received your security swipe card, your office key, the company cell phone and the company laptop. Ensure that you submit all the notes and files in your possession before you leave the company gate. Present them to your team leader and have her sign receipt.

Keep the company informed of your contact information so that we can provide any information you may require in future such as your W-2 form.

Yours faithfully,

Mr. Levis Drone,
Head of Human Resource Department,
Khaki Designers Ltd.

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