Find out the contents and template of an employee information form Australia.

The Fair Work Act of 2009 requires all employers in Australia to keep and maintain employee records including hours and dates worked by the workers together with their wages. The Act also needs the company to provide their employees with pay slips regularly either in hard copy or digital form. Sound record keeping ensures that you pay your employees correctly. Besides, it gives you insights for predicting future costs. What should your employee information form Australia constitute?


Contents of the employee information form

  1. The number of hours and dates worked by an employee - You should reflect this in the pay slip as well.
  2. Start and end of contract or employment.
  3. What the employment agreement covers such as contract, workplace agreement and/or award.
  4. Start and completion times of overtime hours worked.
  5. Leaves including personal and annual leave.
  6. Superannuation fund and details of contribution.

There is also documents that you need to complete and it is a part of the employee information form. They include contact information, emergency contact details and bank account of the employee. Instead of keeping all the listed employee details separately, it is best if a form is designed, which holds all the information. The form can then be kept safely in the employee’s file.

Employee information form template and sample

(Insert Business Name) Employee/Contractor Information Form

First Name: […] Last Name: […]

Start Date: […]

Position Title: […]       

Gender: M / F

Date of Birth: […]

Address: […]

Residential area: […] State: […] Postcode: […]

Home Phone: […] Mobile: […]

Email Address: […]

Employee Tax File: […]

Details for Contractor:

Company Name: […]

Company Address: […]

Company Phone Number: […] Company email: ­ […]

ABN: […] ACN: […]

Bank Details

Bank Name: […] Branch: […]

Account Name: […] Account No.: […]

Are you a citizen of Australia? Yes / No

If no,

Are you a permanent resident? Yes / No

Do you have a Working Visa? Expiry date: […] Any restrictions?

Next of Kin:

Relationship: […]

Address: […]

Residential area: […]  State: […] Postcode: […]

Home Phone: […] Mobile: […] Work: […]

Employee’s/contractor Signature: […] Date: […]

Manager’s Signature: […] Date: […]

Office use only

Employee:

Employment Status:

Full time/ Part time/ Casual

Pay rate

Annual: […]

Monthly: […]

Hourly Rate: […]

First pay review day: […]

Contractor:

Status: […]

Base Hourly Rate: […]

Status: […]

First Pay Review Date: […]

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